Can Your Conference Room Keep Up With 2019?
How You Can Optimize Your Meeting Space for the Coming Year
At Digital Interiors, we know just how important a conference room is to day-to-day operations at an office. It’s where vital meetings happen – both internally and with potential business partners across the world. As we head in to 2019, is your conference room here in the Suwanee area up-to-par? At Digital Interiors, we are here to help elevate your office’s conference room design ahead of the new year.
We understand that overhauling your old conference room equipment won’t happen overnight without hiccups. As seasoned commercial technology integrators, we can give you a step-by-step evaluation of what might need to change to improve your company’s outdated meeting spaces.
So, what are some potential upgrades for your conference room? Find out below.
SEE MORE: What You Need to Know About Huddle Rooms
Improve Your Acoustics
Have you ever strained to hear incoming voices during a conference call? This all-too-common situation occurs because your room isn’t ideally configured for your audio needs. Most likely, you’re using a central, speakerphone audio system, usually planted on the center of the conference room table.
A solution? Position several microphones and speakers around the room so that the sound – and your team – feels more natural and comfortable. If you’re planning to enhance audio for a larger conference room, consider an audio system that minimizes digital noise and alleviates background sounds. You can also invest in noise-canceling panels around the room for total focus.
See the Future
Video conferencing makes big ideas come to life right before your eyes and connects staff all around the world. With increasing numbers of remote workers relying on video conferencing to communicate with in-house team members and more and more video calls with potential business partners around the world, proper equipment proves essential.
Consider 4K camera equipment, projectors or TVs and a high-performance network infrastructure to ensure high-performance video conferences and internet-connected presentations. Also, make sure your company’s network can readily connect to a host of teleconferencing applications, including Slack, Zoom, Skype, Cisco, Ring Central and more. We also recommend an integrated technology control system, such as Crestron, to easily manage video conferences and meetings with just the tap of a screen.
Writing on the Walls
Do you benefit from taking notes during meetings? Wouldn’t it be easier if your team used an interactive, electronic whiteboard that captured thoughts in real time? If you’re hosting a brainstorming session, you can take notes that the team can download or share later. When you’re ready to meet again, you can load the previous session’s notes and restart the meeting without any lost data.
Integrated Technology Control
When you think about a lot of time that is wasted before a meeting, what comes to mind? The chances are a lot of wasted effort comes regarding preparing your conference room technology for each meeting. With an integrated technology control system, you can manage everything in your conference room from one, universal interface – including the lights, shades, A/V and teleconference equipment and more. Additionally, if you pair that control system with scheduling software, you can automatically have your conference room ready ahead of any meeting. For example, five minutes prior to any scheduled meeting, your conference room’s motorized shades can lower and your projector can turn on so that you don’t have to suffer from any warm-up time prior to your meeting.
If you’re interested in learning more about how technology and style can work together to elevate your conference room in the Suwanee area, just click here to get in touch with our team of experts today!